For a consistent approach from client to contractor. Project Design Guides have created a set of processes that are suitable for Blue chip clients to those managing small projects....
Once registered documents can be viewed and downloaded on a variety of devices.
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All tools have been 'ticked' FREE - 22nd February 2014.
Download the Whole Project Process Plan of Work and summary CYO-WPPPW here.
A discussion of factors which may have a bearing on the choice of consultant. Appendix A is a matrix on which to define all the design consultants and to plot which contract & appointment schedules will be required.
Document code: PDG A00
A mandatory process under the Construction (Design & Management) regulations 2007.
Document code: PDG A00.1
A single document that defines the services to be provided by the whole design team. To be agreed with each consultant and their PI insurers. This is generally considered as one of the key appointment documents.
Document code: PDG A01
A single document that defines the design responsibilities of the whole design team. To be agreed with each consultant and their PI insurers. This is generally considered as one of the key appointment documents.
Document code: PDG A02
Defining all design deliverables at each stage and when they are to be issued is a fundamental of managing design. On complex projects the creation and continued management of an integrated and co-ordinated design programme is a specialist discipline.
Document code: PDG A03
Understanding who has the authority to sign off documentation is of particular importance. This is usually a mandatory QA process on self certification projects, but is a wise idea on any project.
Document code: PDG A04
The DEP is a fundamental of all projects. The aim is to ensure projects are planned, controlled and auditable.
Document code: PDG A05
A guide to the Contract schedules to ensure design issues and processes are tracked and closed out.
Document code: PDG A06
Design Dashboards are to forward manage, track, and report on a myriad of design related processes; for instance, production information, LA Planning conditions, Building Control conditions, BREEAM points, RFI's, etc.
Document code: PDG D01
To plan out and explain how the design team will have a unified response. Illustrating team structure through the stages and planning out meetings. Typical agenda & minute proformas are included, as is a monthly/fortnightly design report.
Document code: PDG D02
Four fundamental generic flow charts that map out a design process, from the project level to the detail. Illustrating approval time scales. To be used to inform project planners.
Document code: PDG D03
For defining the coding principles of project document reference numbers. Defining the document formats and the approval process. Depending on the procurement route, it may be best to complete this PDG soon after inception.
Document code: PDG D04
For deciding on the level of controls and number of communications channels to be used in the RFI process. This guide contains a manual process, but recognises it is better undertaken through the use of an Extranet Project Workflow Management System.
Document code: PDG D06
This guide maps out the process for change management. It is often controlled by the Commercial Manager on large projects but should still be used by the Design Manager to ensure design responsibilities and time scales are adhered to.
Document code: PDG D07
This guide maps out the process for quality conformance items, i.e. samples, benchmarks etc, to be tracked via PDG D01 appendix B
Document code: PDG D08
A total project audit proforma covering all design aspects for all design stages.
Document code: PDG L01
Track Design Management work load against: project, stage, consultancy and project profit.
Document code: PDG L02
A spreadsheet for recording project design KPI's by design discipline, that displays results on graphs. Use this tool to develop your own company project design KPI process along with L03.2 Year End Total Project Scores.
Document code: PDG L03.1
A spreadsheet for totaling project design KPI's scores by design discipline, that displays results on graphs. Use this tool to develop your own company project design KPI process along with L03.1 KPI Project Scores.
Document code: PDG L03.2
A simple spreadsheet to track projects consultants have bid for and won/lost, and to total up consultants year fee earnings. To be reviewed alongside the Project Design KPI's.
Document code: PDG L04
A straightforward RAG based sheet to list and track design elements that need to be set up for specific projects. There are 2 options, one with date fields.
Document code: PDG L05
Design Team Meeting Agenda template.
Document code: PDG T01
Design Team Meeting Minutes template.
Document code: PDG L02
Design Team Report template.
Document code: PDG L03
Resource Allocation template.
Document code: PDG T04
Meeting Matrix template.
Document code: PDG T05
Design Review Report template.
Document code: PDG T06
Concession Application template.
Document code: PDG T07
Early Warning Notice template.
Document code: PDG T08
None Conformance Notice template.
Document code: PDG T09
Certificate of Compliance template.
Document code: PDG T10
Request for Information
Document code: PDG T11
A simple spreadsheet to record incoming and outgoing drawing issues.
Document code: PDG T12.1
An RFI Tracker with question and answer columns for ease of use.
Document code: PDG 13
A Tender Tracker for Clarifications, Deviations and Derogations.
Document code: PDG 14
Design Management in development and construction, is an established discipline and emerging profession, that has been integrated into the construction industry. A handfull of university courses (Degree & Masters) now exist, and so there will be a new wave of design managers.
The intent of this organisation is to evolve to become a knowledge centre for Design Management, WITH YOUR HELP.
Nearly 400 Registered, some of those work for: BDP, Laing O'Rourke, Atkins Global, EC Harris, AEDAS, Skanska, Nottinghamshire County Council, Interserve, HOK, Wates, Adept Management, Willmott Dixon, Kajima, Bouygues, RIBA Enterprises.
April 2016 updates: The new Design Execution Plan (DEP); a really useful document that is aligned with a filing system. Just what your QA manager wanted! More to come as standards are rising.